Position Summary

The Clerical Assistant is responsible for providing a range of company secretarial and administrative support to the Company Secretarial Department.

Key Accountabilities

Providing clerical support to the company secretarial team members including:

• assisting in preparing documents and forms

• handling daily filings inclusive of maintaining and updating the internal filing system and arranging for external filings to be made with the relevant authorities

• as a point of collection and disposal of all incoming and outgoing mails

Providing administrative support to the company secretarial department including:

• invoice generation and coordinating with the company secretarial team members and finance team on invoicing and related matters inclusive of cheques issuance, accounting entries and adjustments

• coordinating with company secretarial team members and conflicts team in new clients onboarding procedures

Assisting in company searches including:

• conducting company searches and other searches

• keeping the search control list

Performing any other duties as directed.

Key Relationships

• Head of Company Secretarial Department and other Company Secretarial team members

• Service oriented relationships need to be developed and maintained with other shared services staff

Qualifications and Knowledge

• University graduate

• Mature, stable with a minimum of 3 years' working experience in providing administrative/clerical support

• Process and delivery management, a commitment to the delivery of quality services in a timely manner

• Working knowledge of Word and Excel, and Chinese Word processing

• Law firm experience an advantage
  

• Knowledge of company secretarial duties
  

• Knowledge of CSA software

• Ability to communicate in an effective manner with colleagues

• Positive with enthusiasm to learn and the ability to work in a team

• Willingness to work flexible hours, i.e. overtime

NOTE: WE DO NOT ACCEPT AGENCY REFERRAL FOR THIS ROLE.

Position Summary

As an experienced Associate you will have the opportunity to build a successful career in an achievement orientated yet supportive environment. You will be working in an international law firm, and enjoy the challenge of taking on matters autonomously, seeking guidance and support as required.

General corporate experience, with a focus on M&A and regulatory compliance with PRC, Hong Kong and international exposure; basic knowledge on Hong Kong Listing Rules in handling listed companies transaction and compliance matter; excellent analytical and communication skills with English and Chinese capabilities, and an ability to produce commercially astute advice is required to effectively support client's needs in this role.

Qualifications & Knowledge

Essential

You will have:

• qualified in HK and have 2+ years of post-qualification legal experience, preferably gained within an international law firm;
• have well rounded commercial corporate experience with exposure in conducting legal due diligence, preparing shares deal transaction documents and attending to completion logistics ;
• knowledge of HK listing rules, takeover code and Real Estate exposure is an advantage;
• knowledge of employment law and its implication in M&A is an advantage;
• have excellent academic results;
• have native (or near native) fluency in English and Chinese (native Cantonese with strong Mandarin capability), with high level English drafting and writing skills.

Equal Employment Opportunity

For Support staff and Specialist staff

King & Wood Mallesons requires all partners and staff to maintain an awareness of the firms policies and procedures on Equal Employment Opportunity and contribute positively to a safe working environment which is free from unlawful discrimination and/or harassment.

Standard Clause

This position description is a general guide to the position the employee holds and may change from time to time.

King & Wood Mallesons requires partners and staff to maintain a professional standard of dress, appearance and behaviour during work and at work related functions.

NOTE: WE DO NOT ACCEPT AGENCY REFERRAL FOR THIS ROLE.