Job Title:

Executive Assistant - Professional Services Firm

Company Overview:

Our client is a strategic advisory firm recognized for its specialized services catering to corporate clients over the last 25 years. Functioning over 10 countries globally and with a revenue over $84 million, they help to empower businesses to make informed decisions and navigate complex challenges within the corporate landscape.

Job Summary:

As an Executive Assistant, you will be reporting to the Managing Director while playing a pivotal role in overseeing administrative tasks and assisting in key operational aspects. The ideal candidate will possess exceptional organizational skills, an aptitude for multitasking, and a proactive approach to problem-solving.

Responsibilities:

• Provide comprehensive executive and administrative support to the Managing Director, ensuring seamless coordination of schedules and priorities.
• Manage calendars, schedule meetings, and coordinate travel arrangements for executives and visiting clients.
• Handle incoming correspondence, including emails, inquiries, and invitations, responding professionally and effectively on behalf of executives.
• Conduct preliminary research, compile pre-meeting briefs, and summarize information from various sources to facilitate decision-making processes.
• Coordinate and execute various internal and external events, ensuring impeccable planning and execution while liaising with vendors and managing event budgets.
• Assist in the creation of presentations, reports, and other documents using appropriate software and maintaining a high standard of accuracy and professionalism.
• Manage expense reports, billing, and maintain databases with up-to-date and accurate information.

Requirements:

• Proven experience of 3 to 5 years as an Executive Assistant or similar role supporting senior management in a professional services environment.
• Experience in event coordination or hospitality management is advantageous.
• Strong organizational and time management skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Exceptional written and verbal communication skills, along with proficiency in office software applications.
• Detail-oriented approach with a focus on maintaining confidentiality and handling sensitive information.
• Ability to anticipate needs, demonstrate resourcefulness, and exercise sound judgment in decision-making.

If you are interested in applying for this position, please submit your resume.